Getting started
Glossary
The terms used in artwork explained in one sentence, with a link to the place where they are described in detail
artwork uses some terms differently from what you may know from other tools or from your own organisation. Each term is listed here with a short explanation and a link to the detailed chapter. Synonyms in parentheses also lead to the term in the search.
A–F
| Term | Meaning |
|---|---|
| Approval workflow | Two-step committing: the planners submit a week, people with approval rights approve it. The approval workflow |
| Area | A group of rooms, such as a building or site; used for ordering and filtering. Rooms, areas & booking access |
| At a glance | Calendar view with one column per room and all events of the period listed one below the other, without day rows. Which view for what? |
| Budget deadline | Date on the project by which the budget export sorts and filters, typically the premiere. Exports from the project overview |
| Commit (German UI: Festschreiben) | Making a calendar week of a craft binding; later changes are logged. Committing & approval |
| Compact mode | Display at a low zoom level: tiles shrink to a single line, details appear in the tooltip. Zoom and compact mode |
| Component | An element of a project tab, such as a text field, budget or event list. Tabs & components |
| Contact type | A self-defined type of CRM contact with its own fields, such as artist, agency or accommodation. CRM settings |
| Craft (German UI: Gewerk) | A department such as sound, lighting or stage. Every shift belongs to exactly one craft. Crafts |
| Day remark | A note on the whole day, visible in the calendar, planning calendar and duty roster. Day remarks |
| Day service | A duty without a shift, such as key service, assigned to a person for one day. Day services |
| Display settings | Personal display options of a view (gear icon in the function bar). They change only the appearance, not the data. Calendar · Duty roster |
| Duty roster (shift plan) (German UI: Dienstplan) | The module for staff planning: create shifts per craft, assign people, commit. Duty roster |
| Event | A calendar entry with event type, time, room and optional project. Creating events |
| Event status | Optional confirmation state of an event, such as requested or confirmed. Event statuses |
| Event type | The category of an event with colour and abbreviation, such as rehearsal or performance. Event types |
| External access | Access without an artwork account that lets external partners fill in project tabs or maintain their contact details. External access |
| Function (qualification) | The role within a shift, such as master or temp; every shift asks for slots per function. Functions and qualifications |
G–P
| Term | Meaning |
|---|---|
| Individual time | Working time without a shift, such as office work or training; counts towards the time account. Individual working times |
| Individually tracked article | An article whose units are managed individually, each with its own inventory number, status and properties. Individually tracked articles |
| Material issue (loan slip) | A reservation of inventory for a period, internally for a project or externally as a loan slip. Material issues |
| Material set | A saved collection of articles that are issued together. Material sets |
| Module visibility | Showing and hiding entire modules for the whole organisation. Module visibility |
| Operational plan (German UI: Mein Einsatzplan) | The personal view of your own duties, figures and availability. My operational plan |
| Permission preset (role preset) | A bundle of permissions that is applied when inviting someone or later. Role presets and permission presets |
| Planned event | A provisional event in the planning calendar, invisible to regular users until it is transferred. Planning calendar |
| Planning calendar | A separate calendar for provisional planning, kept apart from the binding calendar. Planning calendar |
| Print layout | A template that outputs selected components of a project as a PDF, for example for external partners. Print layouts |
| Project (production) | Container for everything about a production or event: events, team, budget, documents, tabs. Projects |
| Project assignment / project wish | A person is assigned to a production for certain days, either bindingly or as a wish. Project assignments and project wishes |
| Project group | A project that bundles other projects, such as a festival; budgets are combined. Project groups |
| Project role | A label in the project team, such as director; it does not grant permissions. Project roles |
R–Z
| Term | Meaning |
|---|---|
| Room admin | A person who manages a room and answers booking requests for it. Understanding booking access |
| Room booking request | A request for a room when the person creating the event may not book it directly. Event verifications |
| Rule violation | A conflict with a working-time rule, such as a rest period that is too short; marked in the duty roster. Rules & violations |
| Season window | Start and end of the season; the default period for BI and season-related figures. Communication & Legal |
| Series (repeating event) | Several events with the same pattern; changes apply to one, the following or all of them. Editing series |
| Shift | A time block with craft, room, break and demand per function, filled with people. Creating shifts |
| Shift group | A label for similar shifts (such as early, evening), required for rest-period rules between them. Shift groups |
| Source of funding (grant) | A funding pot or subsidy with an amount and a term, to which projects and budget items are assigned. Sources of funding |
| Special day | A public holiday that lowers the daily target in the working-time calculation. Special days |
| Substitute day off (German UI: Ersatzfreier Tag) | An entitlement to a day off that arises from rule violations or from working on Sundays and public holidays. Substitute days off |
| Tab | A tab of the project view, made up of components. Tabs & components |
| Timeline | The daily schedule within an event (get-in, admission, start …). Timeline |
| Verification | Content approval of an event of certain event types by designated people. The verification workflow for event types |
| Week status | Overview of crafts and calendar weeks with commit status and staffing. Week status |
| Work profile | Part of the user profile: whether someone may be assigned to shifts, in which crafts and with which functions. Work profile |
| Work time pattern | A person's daily target per weekday; the basis for target, actual and overtime. Work time pattern and target |
| Workforce panel | The lower part of the duty roster's week view with all schedulable people per craft. The workforce panel |
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